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ANSI

American National Standards Institute. Founded in 1918 as the national coordinator of voluntary standards in the United States, including those related to communications, programming and data management.

          ANSI X12

The ANSI X12 standards developed for EDI.

          APPLICATION

Computer data processing software such as Accounts Payable.

 ASC

Accredited Standards Committee. Formed to develop uniform standards for electronic interchange of business transactions.

          ASC X12

Accredited Standards Committee X12. Chartered by the American National Standards Institute in 1979, to develop national standards for EDI. Its first standards were published in 1983. Known as the ANSI X12 standards, these are generic standards for common business documents, and used across all industries. X12 membership is open to any individual, company or organization which may be directly and materially affected by X12 activities.

ASCII

American Standard Code for Information Interchange

          AT&T

American Telephone and Telegraph. the state of Ohio’s Value Added Network Provider.

          CCITT

Consultative Committee for International Telecommunications and Telephony.

COMMUNICATION PROTOCOL

A standard for communications between computers. The sender and receiver must use the same protocols. A protocol is defined by various characteristics including line timing, format, line control, and error control. Examples are asynchronous, bisynchronous and MNP.

          COMPLIANCE CHECKING

A checking process that is used to ensure that a transmission complies with ANSI X12 syntax rules.

          CONDITIONAL ©

A data element requirement designator which indicates the presence of other data elements in the segment. The condition must be stated and must be computer processable.

          DATA ELEMENT

The basic units of information in the EDI standards containing a set of values that represent a singular fact. They may be single character codes, literal descriptions or numeric values. EXAMPLE: "PURCHASE-ORDER-NUMBER."

          DATA ELEMENT DELIMITER

The single character delimiter follows the segment identifier and each data element in a segment except the last.

          DATA ELEMENT LENGTH

This is the range, minimum to maximum, or the number of character positions available to represent the value of the data element. A data element may be of variable length with the range from minimum to maximum, or it may be of fixed length in which the minimum is equal to the maximum.

          DATA ELEMENT REFERENCE NUMBER

Unique identifier assigned to each data element.

          DATA ELEMENT REQUIREMENT DESIGNATOR

A code defining the need for a data element value to appear in the segment if the segment is transmitted. The codes are Mandatory (M), Optional (O) or Conditional ©.

          DATA ELEMENT TYPE

A data element may be one of six types: numeric, decimal, identifier, string, date or time.

DATA SEGMENT

Composed of functionally related data elements arranged in a fixed, specified sequence. Data elements in a segment are separated by a delimiter. A transaction set is made up of data segments. Each data segment has a specific location within the sequence of segments in a transaction.

          DELIMITERS

The delimiters consist of two levels of separators and a terminator. The delimiters are an integral part of the transferred data stream. Delimiters are specified in the interchange header and may not be used in a data element value elsewhere in the interchange.

DIGITAL SIGNATURE

An identification code that plays a role in electronic documents analogous to a handwritten signature.

DIRECT TRANSMISSION

Exchanging EDI transmissions directly with your trading partner's computer, rather than going through a third-party network.

          DISA

Data Interchange Standards Association. A non-profit organization funded by X12 which serves as the secretariat for X12.

          DOCUMENT

The data that makes up a business transaction, such as an invoice, purchase order or ship notice.

DUNS NUMBER

Dun & Bradstreet identification number. Often used in EDI transmissions.

         EDI

Electronic Data Interchange is the computer-to-computer exchange of business-related documents in a structured, machine processable format.

EDIFACT

Stands for Electronic Data Interchange for Administration, Commerce and Transport. The international EDI standard which is backed by the United Nations. The first EDIFACT standard was the international invoice, which was approved in March of 1988.

ELECTRONIC COMMERCE (EC)

The paperless exchange of business information using EDI, E-Mail, computer bulletin boards, FAX, Electronic Funds Transfer (EFT) and other similar technologies.

ELECTRONIC MAIL

Often referred to as E-mail, electronic mail is the electronic exchange of text, data, image or voice messages. This differs from EDI in that the message must be human-readable, rather than computer-readable.

ENCRYPTION

The transformation of confidential plain text into a cipher text in order to protect it from being read by someone other than the intended recipient.

FUNCTIONAL ACKNOWLEDGMENT

A transaction sent by the receiver of an EDI transmission. Verifies the receipt of functional groups, gives a count of these groups, lists any syntactical errors and indicates whether the groups were accepted. In X12, the 997 or 999 transaction sets are used for functional acknowledgments. In EDIFACT, the CONTRL message is used.

         FUNCTIONAL GROUP

Electronic documents (transaction sets) of like type, destined for the same trading partner.

          GATEWAY

A connection between two networks which allows messages to be routed from one to the other. A communications interface between one system and another.

HEADER

A control structure which indicates the start of an entity to be transmitted. In EDI, the segment which begins a transaction set.

HUB

Term often used to describe a large company which is very active in EDI. A hub encourages its paper-based trading partners to begin EDI.

INDUSTRY GUIDELINE

Provides an explanation for how to use the national X12 standard in a particular industry. Usually indicates a subset of segments and data elements and the code values used by the industry.

          ISO

International Standards Organization responsible for defining international standards.

          ITU

International Telecommunications Union (formerly CCITT)

          LOOP

A group of semantically related segments; these segments may be either bounded or unbounded (X12.6). EXAMPLE: The N1 loop, which indicated segments N1 to PER for name and address information.

          MAILBOX

An electronic data storage location within a network service which is set aside for a specific user to hold messages.

          MANDATORY (M)

A data element/segment requirement designator which indicates the presence of a specified date element is required.

          MAX USE

The maximum number of times that a segment can be used at the location in a transaction set.

MAP

In EDI, refers to the association between the fields in your data base and the data elements in a transaction set.

MAPPING

Utilizing a set a rules to convert data from one format to another.

MNP

Microcom Networking Protocol. Provides error correction and data compression for asynchronous transmissions. Modems are available with MNP capability built in.

          OPTIONAL (O)

A data element/segment requirement designator which indicates the presence of a specified data element/segment is at the option of the ending party. Its use may be based on the mutual agreement of the interchange parties.

          QUALIFIER

A data element which identifies or defines a related element, set of elements or a segment. The qualifier contains a code taken from a list of approved codes.

           REPEATING SEGMENT

A segment that may be used more than once at a given location in a transaction set.

          SEGMENT

Logically grouped data, usually an electronic representation of a "line" on a printed business document. A data segment consists of a segment identifier, one or more data elements, each preceded by an element separator and ending with a segment terminator (X12.6).

          SEGMENT DIRECTORY

X12.22 provides the purposes and formats of the segments used in the construction of transaction sets. The directory lists each segment by name, purpose, identifier, the contained data elements in the specified order and the requirement designator for each data element.

          SEGMENT IDENTIFIER

A unique identifier for a segment composed of a combination of two or three uppercase letters and digits. The segment identifier occupies the first character positions of the segment. The segment identifier is not a data element.

SEGMENT TERMINATOR

A unique character appearing at the end of a segment to indicate the termination of the segment

SIC Code

Standard Industrial Classification Code. Coding system used to identify types of goods.

Syntax

In EDI, the rules governing the formation of an electronic transmission.

Segment Terminator

A unique character appearing at the end of a segment to indicate the termination of the segment.

          SONET

Synchronous Optical Network is high-speed fiber optic transport network with transmission rates ranging from 51.84M bps to 2.5G bps.

          SYNTAX

The grammar or rules which defines the structure of the EDI standards (i.e. the use of loops, qualifier, etc.). Syntax rules are published in ANSI X12.6.

          TDED

U.N. Trade Data Element Dictionary.

TRADACOMS

EDI standard used in commerce between UK companies. First published by the ANA in 1982.

          TRADING PARTNER

A supplier, customer, carrier or other company with which you do business. The term is often used to refer to companies exchanging documents via EDI.

TRAILER

A control structure which indicates the end of an entity to be transmitted. In EDI, the segment which ends a transaction set.

          TRANSLATOR

Software package which converts the EDI document into a file which the receiving computer system can understand.

          TRANSACTION SET

The electronic equivalent of a document. In X12, a transaction set is often referred to by its three-digit identification number only (e.g., "an 850" for a purchase order, an "810" for an invoice). A transaction set is composed of data segments, which are composed of data elements. In EDIFACT and TRADACOMS, a transaction set is referred to as a "message".

          TRANSACTION SET ID

An identifier that uniquely defines the transaction set. This identifier is the first data element of the transaction set header segment.

TRANSACTION SET HEADER AREA

The header area in a transaction set contains information that pertains to the whole document. Examples include date, purchase order number, terms and company name.

TRANSACTION SET DETAIL AREA

Contains detail information about the transaction. An example is line item information in a purchase order.

TRANSACTION SET SUMMARY AREA

Contains total or control information that relate to the entire transaction. Examples are invoice total and overall discount.

          TRANSLATION

The act of accepting documents in other than X12 standard format and translating them to the X12 standard format.

TRANSLATION SOFTWARE

A software program used to covert business data between an EDI standard format and an internal company format.

VAN (Value-Added Network)

A company which serves as an electronic post office. Receives and delivers EDI messages. Companies send data to an electronic mailbox on the network, rather than directly to trading partners. This frees companies from having to maintain separate connections (often with different communications protocols) to each of their trading partners. VANs provide a level of security and accountability not currently provided by the Internet.

           VENDOR

Any company that provides supplies to the state of Ohio (such as pencils, paper, computers, etc.)

           X.25

International standard for packet switching.

          X.400

International standard for the exchange of electronic mail messages between diverse mail systems.

          X.435

International standard for security, auditability and functionality for EDI transactions, including the ability to integrate EDI and Electronic Mail.

         X.500

International standard for Messaging and Directory Services Telecommunications.

 


 

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